|
Large text fields, such as those used to describe a project, allow multiple-line
entries and automatic word-wrapping. As stated above, the number of characters
that can be entered in the field are limited, so the applicant should
be concise.
Figure 7 below is an example of a project description entered
in a large text field.
Figure 7
Number fields work very much like text fields. When selected, the field
is highlighted in blue, and cursor is transformed into an "I-bar".
Number fields are reformatted for the type of data they will hold (dollars,
acreage, etc.). Number fields that contain the sum of other number fields,
e.g., a "Total" field, will be automatically calculated from
the related fields. These auto-calculated fields cannot be changed by
the applicant.
Figure 8 below shows required dollar values entered in table.
Note the total project cost is being calculated automatically.
Figure 8
To make completing the forms easier for the applicant, repeated text
fields (e.g., Project Sponsor, Project Title, County, etc.) will be filled-in
automatically on subsequent pages of the application. The applicant can
alter and/or adjust the information in these fields, if desired. However,
changing the data on one auto-filled field will change that same information
wherever the field exists in the document.
Figure 9 below, shows where the Project Sponsor and Project
Title entries from an earlier page in the document were automatically
inserted on a later page.
Figure 9
 Back
to the top
Printing the Forms
Printing the entire manual, or just printing the application, is a simple
task. Acrobat Reader™ allows the user to specify
printing of the entire document, printing just one page, or printing a
range of pages.
To begin the printing process, select the PRINT icon from the toolbar
(shown at right). A pop-up window giving the user a range of choices will
appear. The first choice the applicant will make is which printer, and
printer properties (such as paper size, print color, etc.), will be used.
This choice is dependent on the user's computer configuration, i.e., what
type of printer you have. Because this will vary between applicants, our
instructions will not focus on that aspect of printing the manual or forms.
The next choices the applicant will make concern the print range, (i.e.
what pages), will be printed. The Print Range section of the print menu
includes options for printing the entire manual from cover to cover, printing
individual pages, printing a specific selection of pages, and deciding
if all, or just odd or even pages, will be printed.
The default choice for the Print Range is to print the entire manual
from cover to cover (see illustration at left). Since DNR suggests you
print the entire manual to work from while completing the application,
you should choose this option at least once.
Choosing All Pages Printing If the user
wishes to print specific pages or sections, rather than the entire manual,
other choices in the Print Range section must be made. As shown in the
illustration to the right, the Current Page shown in the Acrobat Reader™
window can be printed by choosing the "Current page" button.
To do this, click on the empty button to the left of the label.
Choosing Current Page Printing
The most useful printing choice is the ability to select a range of pages
to print. An applicant will make this choice to print the application
forms once they are completed.
This is done by choosing the "Pages from:" button, then specifying
the start and end page in the provided boxes (see illustration below).
Choosing Page Range Printing
To make this work, the user must determine which pages in the pdf
document need to be printed. This is done by navigating to the desired
"start" page for the print job, then noting the page number
shown in the lower left corner of the Reader™ window.
As shown in the illustration to the left, the current page number is the
first number; the total number of pages in the document is the right number.
If the user wishes to specify a print range that is exclusive of the last
page of the document, the "end" page must be determined in the
same manner.
Determining Page Location
in Document
After the printer and print range are selected, the user clicks the
"OK" button at the lower right of the print pop-up window to
send the print job to the printer.
Important Note:
Before closing the Acrobat Reader™ session,
the applicant should closely review the printed application to make sure
all fields (especially check boxes) are filled in correctly. If a field
is incorrect, or was missed, go back to that page and correct the error/omission.
Then print the corrected page, and replace the original version.
 Back
to the top
Saving the Manual and Forms
To simplify working with the manual and forms, we recommend applicants
download and save the base file to their computer. Besides insuring you
have the correct document to work from, saving the base file will speed
up reading and completing the forms (since you don't need to rely on the
speed of your internet connection to load each page).
The procedure for saving the base file is simple. Once the document is
visible in Adobe Reader, click on the "floppy diskette" Save
icon in the tool bar (or press File, then press Save), choose
the drive location on your local machine, and choose "OK".
Important Note: Saving the manual
and forms to your local drive will not save any changes
you have made to the document forms. This will only save
the "base" document (original manual / form file) supplied from
our website. Applicants must complete and print the forms in one operation;
there is no way a partially completed form can be saved and returned to
at a later time. |
Division
of Grant Administration
